Within many companies each person is working in his/her way and is often reinventing the wheel every time. Taking over duties during such as during an illness is not easy and this provides extra costs (and delays).
Murphy's Law is therefore often applied at a critical stage of a project when the pressure is highest. In short: a very undesirable situation for all concerned.
In 'business as usual' environments, especially in international companies where the work is spread over several countries (outsourcing), chances are that processes and procedures are not synchronized. Chances are this makes the work inefficient and ineffective. This is especially true in regards to the work for external customers with Service Level Agreements. This is an undesirable situation (especially if penalty clauses are used in non-compliance with the agreed response times or soluble).
Standardization of Project Management in this context has several important advantages:
- The cost of a project may be lower.
- The start of a project faster.
- Taking over a project by another Project Manager is faster and easier (saves time and costs).
- The execution of tasks in other (low-wage) countries is easier and saves additional costs.
- The risks for all involved are lower.
Concrete examples of standardization project are:
- Classification of Project File and these are ready for use.
- Standard template for project definition.
- Standard template for communication management plan (even if partially filled).
- Standard project planning template.
- Standard project progress.
- Change / risk / issue management.
Using Project Management tooling has increased in recent years. However, depending on the scope of a project, this should be given one-time and recurring costs of such tooling properly. The license can be high so that the application of this tooling for small projects (eg € 100,000) is not profitable.
Also keep training costs in sight and in the case of using a service from an external supplier also data security, availability, and the physical location of the hardware.