Program / Project Management What is that exactly?
In practice, there is not a common understanding regarding this concept, and for example, continuing maintenance it is sometimes called a project. A program is nothing more and nothing less than a collection of projects where the projects have a certain commonality. Project management is the discipline of planning, organizing, motivating and managing people to achieve a particular goal. This is a temporary project activity with a start and an end with the aim of "something" to make that a requirement of the 'business' requirements. The 'business' needs are normally recorded in a 'business case'. The major challenge for the Project Manager is to deliver what is requested ('scope' and no more, no less) within the time and budget and with a certain quality. Unfortunately, all too often the human factor is disregarded when in fact this is the most important. Without the right people, knowledge / experience / motivation / perseverance, no project is a success.
The Project Manager Lex looks like the spider in the web and as a juggler.
The project preparation in a project is a very important phase and normally a big peak load on all concerned, in particular the Project Manager. In a short time, the base should be placed. If the foundation is not laid properly then this will have a negative impact on the project in several respects. Setting up a Program / Project Management Office (PMO) is also part of the project start and the PMO can take many tasks from the hands of the Project Manager in both the start-up phase and during the project implementation. A crucial part of a project is the Project File which the project is known by, which is very important during audits.
By including standardization, the load on the parties may be significantly reduced while the start-up time and costs are reduced.
The main task of a Program / Project Management Office (PMO) is to support the Project Manager for the duration of the entire project. The PMO provides in particular the administrative and financial support to the Project Manager.
Setting up a PMO is only useful for larger projects (think of projects exceeding € 200,000). It is also possible to use a 'shared' PMO where people are divided into (multiple) projects and involved only part-time (eg 2 days per week). For smaller projects, you can use a Project Manager or also perform these tasks yourself.